For example, you could effortlessly search hundreds of invoices and locate a specific name or account in moments, without having to thumb through extensive files. OCR software converts scanned text into a word processing file, giving you the opportunity to search for specific documents using a keyword or phrase. If you lose or accidentally erase an important digital file, such as a proposal or invoice, but still have a hard copy, you can easily replace it in your digital filing system by using OCR software to scan the paper original or most recent draft. Save space by keeping important information on a CD instead of in a bulky filing cabinet.įrom speedy searches to saving space, there are numerous benefits to scanning your documents with OCR software:
Once you’ve scanned your document using OCR, edit the text within a word processing program of your choice.
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Read on to learn more about how to use OCR and the numerous benefits it has over traditional scanning.Įasily search files scanned with OCR using key words and phrases. Optical character recognition (OCR) software works with your scanner to convert printed characters into digital text, allowing you to search for or edit your document in a word processing program. OCR: The most important scanning feature you never knew you neededDiscover how optical character recognition (OCR) software turns paper documents into digital files, simplifies data entry and searches, and much more.
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